How to create your own Conference Room Signage for Office 365

An Inexpensive, DIY approach to digital signage you can complete in just a few minutes, for about $100.

You will need to login to your Office365 center and provision free meeting room mailboxes. You will not be charged for these meeting-room-only accounts, but they will all get an email address @yourdomain.com.

To get started, select the ‘Meeting Rooms’ tab from the left. If you’re using the new Admin Center Preview, this is called ‘Rooms & Equipment’.

Next, click the plus icon to create a new meeting room.

Name: You will need to give it a name. This is the name that will be displayed in your Outlook calendar.

Email: You will need to create an email address for this room. You can choose whatever you wish, but your users will see this name. You will not be billed for this email address.

Room Capacity: This lets your users see how many atendees can fit into this room. This is a suggestion for your users. It will not limit the number of atendees who can be invited to a calendar event.

Before you can link your new mailbox to MeetingRoom365, you will need to reset the password for the new mailbox.

To do this, navigate to USERS > ACTIVE USERS in the left navigation.

Next, select the user who corresponds to your meeting room and select ‘Reset Password’ from the right.

Save the email address and new password. You will need this to complete the next steps.

This will provision a display that automatically updates when your meeting room is booked via Outlook.

Next, you will need to setup your tablet to act as a meeting room display. You can use any tablet with a Web Browser, including the Surface, iPad, and inexpensive Android tablets.

You can configure any tablet with a full-screen web browser to run MeetingRoom365, such as the iPad, any Android Tablet, or Windows tablet. Configuration steps may vary depending on the model you have selected.

Looking for something cheaper?

Once everything is set up, you’re ready to mount your displays. This is probably the most challenging part of this guide.

Depending on the hardware you choose, you will either need to mount your display using 3m adhesive (fastest), or drywall / mounting screws.

For instance, the Koala Mount consists of two small, sturdy plastic brackets that gently cradle your device. Designed to be used with 3M Command Strips (included). The strips are rated to hold up to 5 lbs each (far more than any tablet). To remove, the strips can simply be stretched off without causing any damage.

Next, you’ll probably want to configure your tablet so that it doesn’t put it’s display to sleep, or power down on idle. For most hardware, this is called Kiosk Mode, and you can find instructions for most devices by googling <Tablet Name> Kiosk Mode.

If you have an iPad, for example, the quickest solution is to enable “Guided Access”. Howtogeek has a detailed tutorial for how to do this on an iPad:

If you’re on Android, it’s called “Lock-task mode”:

If you’re on Windows, you can use this guide to create a Kiosk:

You will also need to provide continuous power to your display. Fortunately, Extra-long USB cables for most tablets can be purchased inexpensively on Amazon, along with cable clips and more 3m adhesive tape (optional).

You can refer to one of the following guides to create a shortcut to this page on your homescreen. By creating a shortcut, this app will open in a fullscreen window.

We’re currently in the process of writing device-specific guides for popular tablet options. Here’s what we’ve got so far:

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